Staff compliance tracking built for long-term care.
Clearance by Sentinel Care Solutions
Track credentials, vaccinations, certifications, and TB workflows for every staff member. Know who's compliant, who's expiring, and who needs attention right now.
One Platform for Staff Compliance
Sentinel replaces the spreadsheets, paper logs, and manual tracking that put your facility at risk. Built exclusively for skilled nursing, memory care, and rehab settings.
Eliminate Spreadsheet Chaos
Stop juggling spreadsheets and paper files. Clearance centralizes every credential, vaccination, and certification in one system with automatic expiration monitoring.
Stay Survey-Ready
Dashboard alerts rank expired and expiring credentials by urgency. When surveyors arrive, your compliance data is organized, current, and accessible in seconds.
Protect Your Facility
One missed expiration can mean a survey deficiency. Clearance ensures nothing slips through with automated alerts, audit trails, and compliance reporting.
We built Sentinel because long-term care professionals deserve tools designed for the way they actually work, not afterthoughts adapted from hospital software.
Up and Running in Days, Not Months
Clearance integrates with 70+ payroll platforms. Import your staff roster and start tracking compliance immediately.
Import Your Roster
Connect your payroll system or upload a CSV. Clearance imports your full staff roster in minutes, not weeks.
Track Requirements
Six compliance categories per employee: COVID & flu vaccinations, N95 fit tests, BLS/CPR, TB testing, and TB questionnaires.
Get Automated Alerts
Expiration alerts are ranked by urgency. Know exactly who needs attention and when, before credentials lapse.
Stay Compliant
Run compliance reports, track facility-wide status on the dashboard, and be ready for surveys at any time.
Clearance: Staff Compliance, Simplified
Built for long-term care from day one. Clearance is designed around the workflows your team actually uses.
Clearance
Staff Compliance Tracking
Stop managing credentials in spreadsheets. Clearance tracks six compliance requirements per employee with automatic expiration monitoring and urgency-ranked dashboard alerts. It handles TB tests that most platforms get wrong, and integrates with 70+ payroll platforms.
- COVID and Flu vaccination tracking
- TB tests (two-step TST, IGRA, chest X-ray)
- N95 fit test recording
- BLS/CPR certification tracking
- Expiration alerts ranked by urgency
- Payroll system integration
Built for Every Role in Long-Term Care
Whether you're tracking compliance for a single facility or managing staff across multiple locations, Clearance fits your workflow.
Directors of Nursing
Get a facility-wide view of staff compliance status. Clearance surfaces the most urgent expirations first so you can prioritize your team's time.
Infection Preventionists
Monitor TB testing workflows, vaccination compliance, and N95 fit test records. Clearance handles the complex TB logic that trips up most platforms.
Staff Development Coordinators
Track BLS/CPR certifications and training requirements across your team. Automated alerts ensure no credential expires without notice.
Multi-Facility Administrators
Manage compliance across multiple locations from a single account. Each facility's data is isolated with role-based access and a cross-facility compliance view.
Why Sentinel Is Different
Most tools in this space were designed for hospitals and loosely adapted for post-acute settings. Sentinel was built for long-term care from day one.
Purpose-Built for LTC
Designed exclusively for skilled nursing facilities, memory care communities, and rehab centers. Not a hospital tool adapted as an afterthought.
Automated Compliance Tracking
Six requirements per employee with automatic expiration alerts ranked by urgency. TB test logic that most platforms get wrong, handled correctly.
Survey-Ready Reporting
When surveyors arrive, your compliance data is organized, current, and accessible. Run reports in seconds, not hours.
Built for HIPAA
Every access to protected health information is logged. Role-based access, multi-factor authentication, and encrypted connections come standard.
Multi-Facility Support
Manage two buildings or twenty from a single account. Isolated facility data, scoped roles, and a cross-facility compliance dashboard.
Built for HIPAA from Day One
Security isn't layered on after the fact. It's part of how Sentinel is architected — from data storage to access control to audit logging.
Ready to Simplify Compliance?
See how Clearance can help your facility stay ahead of credential expirations, reduce survey risk, and give your team one system for staff compliance.
See Sentinel in Action
Whether you're managing compliance for a single facility or a multi-site organization, we'll walk you through Clearance and answer your questions.
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Contact Information
Schedule a Demo
See how Clearance tracks staff compliance and keeps your facility ahead of credential expirations. We'll walk you through the platform live.
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